Wildland, Disaster & Emergency Response Contractors
Run your contract fire crews, engines, tenders, and medical units like an agency — and bill like a business. Resgrid manages crew qualifications and red-card currency, turns accepted bids into staffed deployments, captures daily time reports in the field, and produces contract-compliant invoices for state, provincial, and federal incident work.
Free for up to 10 users & units • No contracts • Set up in about 15 minutes
Private wildland firefighting companies, disaster response contractors, and first aid services providers fight two campaigns every season: the incident, and the administration behind it.
Every deployment day needs a signed daily time report — crew hours, standby vs. deployment, breaks, mileage, fuel deductions. Reconstructing them after demobilization delays invoices for weeks.
An expired red card, fitness test, first aid certificate, or faller ticket means a crew member can't be on the manifest — discovered at mobilization, it costs you the assignment.
Hourly standby, deployment to 8 hours, overtime bands at 1.5x and 2x, 4-person vs. 8-person crew rates, hourly premiums, daily equipment rates, mileage thresholds, per diems — one spreadsheet error and the invoice bounces.
Agencies expect pre-use inspections, serviceable pumps and saws, tracked AEDs and medical kits — and proof. A failed check-in inspection sends the whole resource home.
One platform from bid to deployment to paid invoice — with the dispatch, mapping, and crew coordination Resgrid is built on.
Model standing arrangements, VIPR-style agreements, EERA and call-when-needed rates exactly: standby/deployment/overtime bands with your contract's thresholds, crew-size rate tables, stacking hourly premiums, daily vehicle and equipment rates, mileage and per diems.
Quote the work, and when it's accepted a guided wizard builds the deployment: crew seats filled from qualified personnel, conflicts flagged, equipment issued to engines and crews, the operational call and calendar created in one pass.
Pre-numbered DTRs captured in the field — start/stop times, standby vs. deployment, breaks, mileage, fuel deductions, dual signatures. Crew time report and shift ticket data without the clipboard.
One line per billing day with time report and incident numbers, customer discounts, GST/PST/HST or US tax handling, supporting documents attached automatically, and A/R aging so net-30 doesn't become net-90.
Every qualification — NWCG positions, fitness tests, first aid tickets, faller certs, refreshers — with expirations, renewal notifications to the member and their supervisor, and role enforcement so manifests only carry current people.
Issue tracked equipment to units and personnel, run recurring readiness checklists with due dates on the calendar, and coordinate the actual response with Resgrid's dispatch, GPS tracking, and crew messaging.
Most response contractors run incident operations on one stack and contract administration on another — and reconcile them by hand.
What you use today | Examples | Typical cost | Included in Resgrid |
|---|---|---|---|
Rate & invoice spreadsheets | Excel workbooks per contract, hand-built OT math | Staff days per invoice + costly errors | Rate engine bills from approved time reports |
Paper shift tickets & CTRs | Carbon-copy books, scanned PDFs, re-keying | Weeks of post-season reconstruction | Digital pre-numbered DTRs with signatures |
Qualification binders | Red-card copies, cert spreadsheets, wall charts | Missed expirations = lost assignments | Tracked certs with alerts & role enforcement |
Equipment logbooks | Pump/saw service notebooks, kit checklists on paper | Failed check-in inspections | Asset issuance, checks & service history |
Alerting & tracking apps | Group texts, spreadsheets of who's where, GPS add-ons | $1,000–$5,000 / yr | Callouts, availability, AVL & mapping built in |
The subscriptions are the small part. The real money is invoices submitted weeks late, overtime and standby hours never billed, and resource orders lost to lapsed qualifications — Resgrid closes those gaps as the deployment happens.
For a contractor, cash flow follows paperwork speed — and deployability follows qualification currency. Resgrid compresses both.
from demobilization to submitted invoice
of standby, OT & premium hours captured
manifests surprised by expired certs
to start on the free tier
Estimates based on reported contractor administrative workloads and typical published pricing of separate alerting, tracking, and timekeeping tools; results vary by fleet size, contract mix, and deployment tempo.